Office Coordinator

Location: Vancouver, BC

Reports To: Production Manager

Employment Type: Full-Time (5 days/week: 2 days supporting Finance, 3 days supporting Production)

The Role

We're looking for a highly organized and proactive Office Coordinator to join our growing team. In this dual-role position, you’ll support both our Finance and Production teams while ensuring smooth day-to-day office operations. This hybrid position offers an opportunity to apply your excellent organizational, administrative, and analytical skills to manage financial transactions, maintain accurate records, and support office administration.

The ideal candidate is detail-oriented, adaptable, and thrives in a collaborative environment.

Key Responsibilities

Finance Support (2 Days/Week)

  • Enter and reconcile Visa card expense transactions and related accounts.
  • Code and enter accounts payable bills related to construction work.
  • Process and input directed journal entries as required.
  • Generate reports using Excel to analyze financial activities.
  • Maintain accurate filing of receipts and financial records.

Production Support (3 Days/Week)

  • Generate activity reports and assist in tracking project progress.
  • File and organize construction documents and records.
  • Assist in coordinating production-related administrative tasks.

General Administrative Support

  • Manage courier services, handle incoming/outgoing checks, and oversee other office logistics.
  • Coordinate office lunches and meetings, ensuring smooth scheduling and delivery.
  • Provide general office administration and support to team members as needed.

What We’re Looking For

Education/Experience

  • Experience in office coordination or administrative roles preferred.
  • Basic knowledge of accounting principles is an asset.

Skills

  • Familiarity with software solutions like Quickbooks is considered an asset.
  • Proficiency in Excel for generating and analyzing reports.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a focus on accuracy in data entry and record-keeping.

Personal Attributes

  • Highly detail-oriented, with the ability to ensure accuracy and quality in all aspects of work.
  • Reliable and proactive, with a collaborative mindset.
  • Ability to prioritize and manage time effectively.

Ready to Join Our Team?

If you’re ready to bring your skills and passion to Smallworks, send your resume and cover letter to careers@smallworks.ca. Highlight how your experience aligns with the role, and why you’re the right fit for our team.

Smallworks is an Equal Opportunity Employer.
We welcome applicants from all backgrounds and are committed to fostering an inclusive, supportive workplace.